Identity area
Type of entity
Authorized form of name
Parallel form(s) of name
Standardized form(s) of name according to other rules
Recording Office
Other form(s) of name
Ontario. Records Office
Identifiers for corporate bodies
Description area
Dates of existence
History
The Recording Office, sometimes known as the Records Office, was created at Confederation, and carried on functions previously conducted within the Provincial Secretary's Office.
In 1867 it formed part of the Department of the Provincial Secretary, and remained there until 1961 when it became part of the Department of the Provincial Secretary and Citizenship.
The Recording Office continued to exist within the Department of the Provincial Secretary and Citizenship until 1972, when the Department ceased to exist. It moved to the newly created Ministry of Government Services, and was shortly thereafter renamed the Official Documents Section.
Places
Legal status
Functions, occupations and activities
The Recording Office has custody of the indexes and records of documents issued under the Great Seal of Ontario, the Privy Seal of the Lieutenant Governor, and the seal of the Provincial Secretary. These documents include official records of incorporation such as Letters Patent of Incorporation and Amalgamation, Supplementary Letters Patent, Licenses in Mortmain, Extra- Provincial Licenses, Surrenders and Cancellations of Charters. They also include Crown Land Patents and Leases, Mining Patents and Leases, and appointments of Queen's Counsels, Notaries Public, Justices of the Peace, and Commissioners for taking Affidavits.
Address
Internal structures/genealogy
General context
Relationships area
Related entity
Identifier of related entity
Category of relationship
Type of relationship
Dates of relationship
Description of relationship
Related entity
Identifier of related entity
Category of relationship
Type of relationship
Dates of relationship
Description of relationship
Related entity
Identifier of related entity
Category of relationship
Type of relationship
Dates of relationship
Description of relationship
Access points area
Subject access points
Place access points
Epithet
Control area
Authority record identifier
Institution identifier
Rules and/or conventions used
RAD: Rules for Archival Description, 2nd edn (2008)
Status
Level of detail
Dates of creation, revision and deletion
2026-11-16: migrated to AtoM
Language(s)
Script(s)
Sources
Government of Ontario Telephone Directories, 1960-1972.
Guide to Services of the Ontario Government, 1964.
Maintenance notes
Agency not found in Canadiana name authorities, 1996-12-24. No evidence for the name or existence of this agency can be found prior to approximately 1947, when the office was staffed by a single individual, and the placement within the Department of the Provincial Secretary and the form of name are assumptions.
Archivist(s):
R. Anger